In order to avoid disruption of work, no employee shall be permitted to engage in solicitation for any purpose or distribution of any material during his or her working time and in working areas without authorization from his or her manager. Literature, notices, or other material of any kind may not be posted or distributed in the working areas of any employees at any time. Persons who are not employees of the company will not be permitted to come upon company premises for the purposes of making solicitations of any kind to employees or posting or distributing literature, notices, messages, or material of any kind.
Working areas include all offices, conference rooms, reception areas, docks, shops, supply and printing areas, warehouse facilities, etc. Employee break rooms, rest rooms, lunchrooms, rest areas, exterior seating areas, and parking lots are ordinarily not working areas. Working time includes all times from the beginning to the end of the work shift, excluding meal and break times. If an employee is working extended hours, it includes all time while the employee is performing work outside the regular work shift. It also includes all time on duty in jobs regulated by the Department of Transportation.
Solicitation by employees may be authorized only in accordance with the following conditions:
1. All on-site solicitations must have written prior approval of Human Resources.
2. Solicitation and distribution of literature or materials is prohibited during “work time” of either the employee making the solicitation or distribution or the targeted employee. The term “work time” does not include an employee’s authorized meal/break.
3. Distribution of unauthorized literature is prohibited in work areas (offices, workstations, etc.) at all times.
4. The distribution of unauthorized literature or materials in such a manner as to cause litter on company property is prohibited.
5. FictionSoft maintains bulletin boards to communicate company information to employees and to post notices required by law. These bulletin boards are to be used only for the posting of company information and company approved notices.